Minutes – November 19, 2014

Regular Meeting Minutes

Northern Saguache County Library District Board

November 19, 2014 at 9 AM

                                           Location: Saguache Public Library

Attendees: Board members Kate Vasha, Chair; Peter Anderson, Vice-Chair; Denny Davidson, Secretary; and Carla Quintana, Treasurer. Also attending were Robert Eiserman, Feasibility Study Consultant; Lisa Cyriacks, District bookkeeper; Burt Wadman, architect; Hillary Conroy, President, Friends of the Saguache Public Library; Thom Ontko, President, Friends of the Baca Grande Library; Sarah Koehn Frey, Library District Director; and Kathy Geddes.

  • Call to Order

Vasha called the meeting to order at 9:02 AM.

  • Approval of Agenda

Anderson moved to approve the agenda, Davidson seconded, and the motion passed unanimously.

  • Assignments and Commitments Review

Koehn Frey updated the Board on the process and progress of obtaining new board member applicants.

  • Approval of the Minutes from October 8, 2014

Quintana moved to approve the minutes as written, Anderson seconded, and the motion passed unanimously.

  • Public Input

There was no public input.

  • Committee Reports

Budget

  • Balance Sheet
  • Budget vs Actuals
  • Approval of Check Register

The Board had no questions on any of the financial statement.

 

Friends of the Libraries

  • Crestone/Baca Friends of the Library report

Ontko asked that if the attendees knew of anyone who would like to take a leadership role in the FOL, they let him know.

  • Saguache Friends of the Library report

Conroy invited the attendees to support the FOL by coming to the 4th annual Holiday Bazaar, to be held at the Saguache Community Building on December 6 from 9-3.

  • Other Business
  • Feasibility Study Final Report

Eiserman presented the final report on his study of feasibility for a capital campaign to build a new library, concluding that, although it will require much hard work on the part of all stakeholders, it does appear that a capital campaign does have a reasonable chance for success. The Board accepted his report and thanked him for his efforts.

  • Conditional Use Permit process

Koehn Frey updated the Board on the next steps for the CUP. Quintana, Vasha and Davidson will join Koehn Frey and Wadman at a special meeting of the Town of Crestone’s Board of Trustees on Friday, November 21 in order to gain approval of the Conditional Use Permit. Koehn Frey asked the Board to agree to an extension for Burt Wadman’s contract, as the CUP process has slowed the Schematic Design process considerably. Anderson moved to approve an extension until February 28, 2015, seconded by Quintana, and the motion passed unanimously.

  • Updated Budget

Cyriacks gave an update regarding the unanticipated Specific Ownership Tax, and suggested the Board authorize a new line item reflecting an allowance for uncollected taxes. The unanticipated Specific Ownership Tax would go straight to this line item. Anderson so moved, Quintana seconded, and the motion passed unanimously.

  • Mill Levy Certification

Koehn Frey asked that the Board certify the Library District’s 5 mills for 2015. Anderson so moved, Quintana seconded, and the motion passed unanimously.

  • Discussion of POA loan forgiveness

Anderson and Cyriacks both expressed they thought the new POA Board may be more amenable to forgiving the NSCLD’s last loan repayment. Anderson will call POA Board member Matie Belle Lakish to ascertain her feelings on this possibility. The NSCLD Board will offer to put the amount of the loan payment into the Capital Campaign fund instead.

  • Request for Funds from Board Designated Reserves

Koehn Frey requested $30,000 of the Board-Designated Reserves be moved to the checking account to cover regular transactions during the first 5 months of 2015, with the understanding that the entirety will be repaid into the Board-Designated Reserves by June 1, 2015.

 

Assignments and Commitments: Koehn Frey will send the Mill Levy Certification to the County Commissioners; all available Board members will attend the special meeting with the Town of Crestone Board of Trustees on Friday, November 21. Anderson will call Matie Belle Lakish regarding the possibility of the POA forgiving the last loan payment of the NSCLD.

 

  • Director Report

Koehn Frey thanked the Board for allowing her to go on vacation.

  • Other Discussion

There was no more discussion.

  • Next Meeting Date & Time & Agenda items

The next regular meeting will take place Thursday, December 11 at 6 PM at the Baca Grande Library. The Special Budget Hearing will be held at 5 PM that evening in the same location.

  • Public Input

Eiserman questioned whether it would be helpful for him to be at the special meeting of the NSCLD and the Town of Crestone Board of Trustees. There was general agreement that his presence would be appreciated.

  • Adjourn
  • Vasha adjourned at 10:45 AM.