Regular Meeting Minutes
Northern Saguache County Library District Board
July 10, 2017 at 4:45 PM
Location: Baca Grande Library
Board attendees: Debbie Westra, Chair; Michael Pacheco, Vice-Chair; Kathy Geddes, Secretary; and Megan Riley. Other attendees: Sarah Koehn Frey, Library Director; Lisa Cyriacks, NSCLD Bookkeeper; Thom Ontko, Friends of the Baca Grande Library President; David Lee, Friends of the Baca Grande Library Vice-President; and Hillary Conroy, Friends of the Saguache Public Library President.
- Call to Order
Westra called the meeting to order at 4:46 PM.
- Approval of Agenda
Pacheco moved to approve the agenda, seconded by Geddes, and the motion passed unanimously.
- Assignments and Commitments Review
Koehn Frey indicated all assignments and commitments from the June meeting had been completed.
- Approval of the Minutes from June 12, 2017 Regular Meeting
Geddes moved to approve the minutes; Pacheco seconded; motion carried.
- Advocacy Review
Geddes’ article appeared in the June newspapers. Riley will write the July article.
- Public Input
There was no public input.
- Committee Reports
- Balance Sheet
- Budget vs Actuals
Pacheco mentioned his students have recently built a computer, and that they could possibly build some new desktops for the library district when needed.
- Review of Credit Card Statement
Pacheco questioned whether the NSCLD uses Amazon Smile. Koehn Frey will look into this.
- Approval of Check Register
Pacheco moved to approve the check register; seconded by Riley; motion passed unanimously.
Friends of the Libraries
- Crestone/Baca Friends of the Library report
Ontko said the 4th of July Root Beer Float booth was a success. The senior computer skills classes are going well, and there are 3 classes remaining. The FOLs are looking at benches to purchase for outside the BGL. Pacheco suggested contacting Adam Kinney, as he recently built a memorial bench for the Charter School. Ontko asked for some clarification on one item of the MOU, and Westra suggested the MOU be added to the August agenda. Lastly, Ontko said he is stepping down as President of the FOBGL. He will be advertising for someone to fill the position.
- Saguache Friends of the Library report
Conroy reported that the annual pig roast went well. There were fewer people, but more donations, which totaled just under $700. The FOLs applied for and received a grant from the Colorado Trust in the amount of $1,500 to cover their expenses. The Memorial Day Root Beer Float booth went well, and brought in around $360. The next event for the FOLs is the annual Saguache Hollyhock Festival at the end of July. They will be selling root beer floats there.
- Other Business
- Policy Review
- Trustee Code of Ethics Policy
Riley moved to accept as written; Pacheco seconded; motion carried.
- Volunteer Policy
Geddes moved to accept as written; Riley seconded; motion carried.
- Audit Review
Cyriacks and Koehn Frey detailed some of the corrections they had sent to the auditors. There were no questions on the audit.
- Auditor Discussion
A brief discussion was held about changing auditors. Koehn Frey will ask other library directors in Colorado who they use.
- Future Library Discussion
- Land Update: Town of Crestone Property update
Koehn Frey updated the board on the latest meeting of the Tract 1 working group. She suggested that the August board meeting agenda should include a presentation on the preliminary (pre-public) plan so the NSCLD can voice their concerns or questions.
- Next steps
Koehn Frey and Cyriacks will continue attending the Tract 1 Working Group meetings. The public process will begin within a couple of months.
- Director Report
There were no questions about the Director’s Report.
- Other Discussion
Pacheco questioned when board member applications are due, and when we should start advertising. Koehn Frey normally advertises for open positions in October.
- Next Meeting Date & Time & Agenda items
The next meeting will take place Monday, August 14 at 4:45 at the Saguache Public Library. Agenda items to date: MOU with FOBGL; Tract 1 presentation; Auditors.
- Public Input
Lee said he felt encouraged by the Tract 1 progress, and emphasized the need to get the word out widely. He also had some questions about the possibility of a foundation.
The meeting was adjourned at 5:55 PM.
Assignments and Commitments: Koehn Frey will investigate signing up for Amazon Smile; Koehn Frey will check with other library directors for auditor recommendations; Koehn Frey will request Burt Wadman do a presentation of the preliminary plan for Tract 1.