Minutes – February 13, 2017

Regular Meeting Minutes

Northern Saguache County Library District Board

February 13, 2017 at 4:45 PM

                                               Location: Baca Grande Library

Attendees: Board members Kathy Geddes, secretary; Amy Garoutte, treasurer; and Megan Riley. Debbie Westra and Michael Pacheco joined via telephone. Other attendees: Sarah Koehn Frey, Lisa Cyriacks, Hillary Conroy, Thom Ontko, Richard Adams, Haley and Jake Marcus, and Winter Ross.


  • Call to Order

Geddes called the meeting to order at 4:48 PM.


  • Approval of Agenda

Garoutte moved to approve the agenda, Riley seconded, and the motion passed unanimously.


  • Assignments and Commitments Review

Koehn Frey indicated all her assignments and commitments had been completed. Cyriacks is still waiting on information from the county assessor. The charter for the marketing committee has not been completed.


  • Approval of the Minutes from January 9, 2016 Regular Meeting

Koehn Frey informed the board of corrections she had made to the minutes after sending them out. Riley moved to approve the amended minutes, seconded by Garoutte, and the motion passed unanimously.


  • Advocacy Review

Riley’s article appeared in the February Eagle. Koehn Frey will send out the schedule for the remainder of the year to all board members.


  • Public Input

Winter Ross presented a fundraising idea to the board. The board expressed their enthusiasm for the idea, and Ross agreed to look into costs and report back.


  • Committee Reports

Financial Reports

  • Balance Sheet
  • Budget vs Actuals There were no questions on the financial reports.
  • Review of Credit Card Statement
  • Approval of Check Register

Garoutte moved to approve the check register, Riley seconded, and the motion passed unanimously.


Friends of the Libraries

  • Crestone/Baca Friends of the Library report

Ontko reported the FOBGL now has over 85 members. They recently wrote a sales tax grant application to fund computer classes for seniors at the library.

  • Saguache Friends of the Library report

Conroy reported the FOSPLs held board elections at their February meeting. They are planning 3 Fourth Friday events for the months of February, March, and April.


  • Other Business
  • 2017 Board Elections

Riley moved to elect the same officers as in 2016: Debbie Westra as chair, Michael Pacheco as vice-chair, Kathy Geddes as Secretary, and Amy Garoutte as treasurer. Garoutte seconded the motion, and it passed unanimously.

  • Annual Administrative Agreement

Garoutte moved to accept the Annual Administrative Agreement, seconded by Riley, and the motion passed unanimously.

  • Policy Review
    • Financial Policy

Koehn Frey corrected a mistake in the wording of the Financial Policy. Garoutte moved to approve it as amended, Riley seconded, and the motion passed unanimously.

    • Internet Use Policy

The board reviewed the Internet Use Policy and made no changes.

  • Future Library Discussion
    • Land Update: Philleo property

Riley updated the board on the meeting with the Town of Crestone Board of Trustees, where she had requested the town consider selling or donating a portion of land to the NSCLD to build a new library. The town trustees were unanimously in favor of looking into this possibility, and expressed their excitement at the idea. They asked the NSCLD to come with a proposal to their March 13 meeting, as they are soon beginning a planning process for the property, and would like to have the NSCLD’s input as they do so.

    • Marketing update: Attendance and Commitment

The marketing committee emails have been unreliable recently: committee members are not receiving emails from Riley. She asked Garoutte and Pacheco to help her look into this.

The Marketing Committee has held 3 successful fundraisers recently: there was a dance at the Crestone Brewery featuring Scott Swartz; there are 2 new beers at the Brewery that benefit the library project; and the CYP Thriftstore was staffed by library friends one day in January, with all proceeds benefiting the library project. Upcoming events: another CYP Thriftstore work day on February 27 from 1-6. Additionally, Riley has asked the band Blue Rooster to play a fundraiser, and they have agreed to do so for free.

    • Next steps

Garoutte suggested the NSCLD board hold a workshop on February 25 from 10-1 at the Saguache Public Library to discuss next steps with the Crestone library project, including a proposal for the Town of Crestone. Westra will send out agenda ideas.


  • Director Report

There were no additions.


  • Other Discussion

There was no other discussion.


  • Next Meeting Date & Time & Agenda items

The next meeting will take place Monday, March 13 at 4:45 PM at the Saguache Public Library.


  • Public Input

Ontko questioned how far in advance notices for board meetings must be posted. Koehn Frey answered: public meeting notices must be posted no less than 24 hours prior to the meeting. She will send the specific statute to Ontko.

  • Adjourn

Geddes adjourned the meeting at 5:55 PM.


Assignments and Commitments: Koehn Frey will send to board members a schedule of when they are slated to write articles; Westra will send workshop agenda ideas to the board; Koehn Frey will send Ontko the specific statute regarding posting meeting notices.