Regular Meeting Agenda

Northern Saguache County Library District Board

February 9, 2015 at 9 AM

Location:  Baca Grande Library Library

• Call to Order (Peter Anderson)
• Approval of Agenda (Peter Anderson)
• Assignments and Commitments Review
• Approval of the Minutes from January 14, 2015
• Approval of the Minutes from the Special Meeting, January 17, 2015
• Public Input
• Committee Reports

Budget

• Balance Sheet (Lisa Cyriacks, Sarah Koehn Frey)
• Budget vs Actuals (Lisa Cyriacks, Sarah Koehn Frey)
• Approval of Check Register (Lisa Cyriacks, Sarah Koehn Frey)

Friends of the Libraries

• Crestone/Baca Friends of the Library report (Thom Ontko/representative of FOL)
• Saguache Friends of the Library report (Hillary Conroy/representative of FOL)

• Other Business
• New Board Member discussion (Peter Anderson, Sarah Koehn Frey)
• Future Library: Where are we? Next steps? (All)
  • Structure of a Capital Campaign (Kim Smoyer)
• Discussion of Saguache Community Pig Roast (Sarah Koehn Frey)

• Director Report
• Other Discussion (All)
• Next Meeting Date & Time & Agenda items (Peter Anderson)
• Public Input
• Adjourn (Peter Anderson)

Regular Meeting Minutes

Northern Saguache County Library District Board

January 14, 2015 at 9 AM
Location:  Saguache Public Library

Attendees: Board members Peter Anderson, Chair; Kim Smoyer, Vice-Chair; Kathy Geddes, Secretary; and Pat Miller, Treasurer. Other attendees: Lisa Cyriacks, District Bookkeeper; Burt Wadman, Architect; Sarah Koehn Frey, Library Director.

Call to Order
Anderson called the meeting to order at 9:08 AM.

Approval of Agenda
Koehn Frey made an addition to the agenda, Smoyer moved to approve the amended agenda, Geddes seconded, and the motion passed unanimously.

Welcome new board members
The new and existing board members introduced themselves to each other.

Assignments and Commitments Review

Koehn Frey reported that all assignments and commitments were completed.

Approval of the Minutes from December 11, 2014

Smoyer moved to approve the regular meeting minutes, seconded by Geddes, and the motion passed with Miller abstaining. Smoyer moved to approve the budget hearing minutes, Geddes seconded, and the motion passed with Miller abstaining.

Public Input

There was no public input.

Committee Reports

Budget

• Balance Sheet
• Budget vs Actuals
• Approval of Check Register

There were no questions on the financial records.

Friends of the Libraries

• Crestone/Baca Friends of the Library report

Wadman and Anderson stated there would be a poetry reading/book signing by Crestone resident Matthew Crowley on January 24. He is donating $5 of every book sale to the Friends of the Baca Grande Library.

• Saguache Friends of the Library report

Koehn Frey related that the Friends of the Saguache Public Library have sent out tax letters to all members who requested them, and will be doing their annual membership drive soon.

Other Business

Election of Board Officers

Board elections were held in order to complete the Annual Administrative Resolution. 2015 Board Officers are: Peter Anderson, Chair; Kim Smoyer, Vice-Chair; Kathy Geddes, Secretary: and Pat Miller, Treasurer.

Annual Administrative Resolution

Smoyer moved to approve the Annual Administrative Resolution; Geddes seconded. The motion passed unanimously.

Schematic Design Presentation

Wadman walked the Board through the near-final Schematic Design of the possible Crestone-Baca Grande Library. The new board members were able to have many questions answered by the architect and the Board.

Audit discussion

Koehn Frey and Cyriacks recommended that the Board do a full audit for the 2014 year instead of an audit exemption. The Board agreed to contract with Blair and Associates, PC again this year.

Information regarding the special meeting January 17

Koehn Frey related that she had spent part of the week at a training with the development officer of the Montrose Library District, who volunteered to be a part of the special meeting via Skype. Koehn Frey also explained how a Capital Facilities District works, and that it might be a good way to leverage local money to get large grants. Miller added that, as always, education will be the biggest part of the capital campaign.

Discussion of Saguache Community Pig Roast

Koehn Frey queried the Board on their interest in partnering with the Friends of the Saguache Public Library to hold a pig roast fundraiser for the Saguache Public Library in August. Geddes added more detail on the fundraiser the Friends had discussed, and the Board was in general agreement that it would be a good way to show appreciation to our community and raise money for the Saguache Public Library. More discussion will happen in the months to come.

 Director Report

Koehn Frey had a brief update of the courier situation referenced in the Director’s Report.

Other Discussion

There was no other discussion.

Next Meeting Date & Time & Agenda items

The next meeting will take place Saturday, January 17 at 1 PM at the Saguache Public Library. The February meeting will take place Monday, February 9 at 9 AM at the Baca Grande Library.

Public Input

There was no public input.

Adjourn

Anderson adjourned the meeting at 11:30 AM.

Regular Meeting Agenda

Northern Saguache County Library District Board

January 14, 2015 at 9 AM

Location:  Saguache Public Library

• Call to Order (Peter Anderson)
• Approval of Agenda (Peter Anderson)
• Assignments and Commitments Review
• Approval of the Minutes from December 11, 2014
• Public Input
• Committee Reports

Budget

• Balance Sheet (Lisa Cyriacks, Sarah Koehn Frey)
• Budget vs Actuals (Lisa Cyriacks, Sarah Koehn Frey)
• Approval of Check Register (Lisa Cyriacks, Sarah Koehn Frey)

Friends of the Libraries

• Crestone/Baca Friends of the Library report (Thom Ontko/representative of FOL)
• Saguache Friends of the Library report (Hillary Conroy/representative of FOL)

• Other Business
• Welcome new board members (Peter Anderson)
• Annual Administrative Resolution (Peter Anderson)
• Audit discussion (Sarah Koehn Frey, Lisa Cyriacks)
• Information regarding the special meeting January 17 (Sarah Koehn Frey)
• Discussion of Saguache Community Pig Roast (Sarah Koehn Frey)
• Election of Board Officers (Peter Anderson)

• Director Report
• Other Discussion (All)
• Next Meeting Date & Time & Agenda items (Peter Anderson)
• Public Input
• Adjourn (Peter Anderson)